PRIVACY POLICY
Effective date: October 1, 2026
Ambika Law, PC ("the firm," "we," or "us") respects your privacy. This policy explains how we collect, use, share, and protect personal information through our website at www.ambikalaw.com, our online intake forms, scheduling tools, and our other communications with prospective and current clients.
By using our website or submitting information to us, you acknowledge this policy. If you become a client, your written engagement agreement and our professional duty of confidentiality also govern how we handle your information.
Information We Collect
We collect the information you choose to give us, plus limited technical information collected automatically when you visit our website.
Information you provide:
Contact details, such as your name, physical and mailing addresses, phone numbers, and email address.
Information about your legal matter, including details about your child, such as name, age, school, and grade level.
Sensitive information you choose to share, such as a child's disability, health or medical information, assessments, IEP or Section 504 plans, other education records, and details of any injury, abuse, or discrimination your child has experienced.
Scheduling and communication records, such as appointments, emails, text messages, recordings and transcripts of calls and meetings, completed forms, and signed documents.
Payment information, which is handled by our third-party payment processor. We do not store full card or bank account numbers.
Information from others: Attorneys or other professionals who refer you to us may share your contact information and a summary of your situation.
Information collected automatically: When you visit our website, we may receive standard technical information such as your IP address, browser type, device type, and the pages you view. See "Cookies, Analytics, and Do Not Track" below.
We do not ask for Social Security numbers through our website or intake forms.
How We Use Information
We use your information only to evaluate, respond to, and handle your legal matter and to run our practice. Specifically, we use it to:
Review your inquiry and check for conflicts of interest.
Respond to you, schedule consultations, and send appointment reminders by email or text message.
Provide legal services if you retain the firm.
Send documents for electronic signature and process payments.
Keep records required by law and by the rules governing attorneys.
Operate, secure, and improve our website.
We do not use information about your matter for marketing. If you subscribe to our email list, we may occasionally send firm updates, and you can unsubscribe at any time.
Confidentiality and Prospective Clients
We treat the information you share about a potential legal matter as confidential, even if we do not end up representing you, consistent with Rule 1.18 of the California Rules of Professional Conduct.
Submitting information, completing a form, or scheduling a consultation does not create an attorney-client relationship. That relationship begins only after you and Ambika Law, PC have both signed a written agreement. See our Legal Disclaimer for details.
Until we have spoken with you, please share only the information our forms request. We will let you know if we need additional documents.
How We Share Information
We do not sell or rent your personal information, and we do not share it for advertising. We share it only in these limited situations:
Service providers. We use trusted vendors to run our practice, such as Clio (practice management, intake forms, text messaging, electronic signature, and payments), Microsoft 365 and Google Workspace (email and document storage), Zoom (video consultations and recordings), Calendly (scheduling), and AI tools used for transcription and drafting. They may use your information only to provide services to us and must protect it.
Your legal matter. If you become a client, we share information with others, such as a school district, opposing counsel, a court or administrative agency, or experts, only as needed to represent you.
Legal requirements. We may disclose information when required by law, court order, or our professional obligations, or to protect the rights and safety of the firm or others.
With your permission. We share information in other situations only with your consent.
Artificial Intelligence and Call Recording
Recording and transcription. Phone calls, video meetings, and consultations with the firm may be recorded and transcribed, including with AI-powered transcription tools, so we can keep accurate notes of what was discussed. We will tell you at the start of a call or meeting if it is being recorded. If you prefer not to be recorded, please let us know and we will take notes another way.
Use of AI tools. We use AI tools to help with tasks such as transcribing and summarizing conversations, organizing information, and preparing drafts. We use these tools only with settings that prevent your information from being used to train the provider's AI models. Our attorneys review AI-assisted work, and AI tools do not make decisions about your matter.
Confidentiality. Recordings, transcripts, and AI-assisted work are treated as confidential and protected with the same safeguards as all other information we hold. They are kept for the retention periods described below.
How We Protect Your Information
We use reasonable administrative, technical, and physical safeguards to protect your information. Information you submit through our website and intake forms is encrypted in transit. It is stored with service providers that maintain their own security controls, and access is limited to firm personnel who need it.
No method of transmission or storage is completely secure, so we cannot guarantee absolute security. Email and text messages are convenient but not fully secure. Please tell us if you prefer another way to communicate.
Social Security numbers. We do not collect Social Security numbers at intake. If your matter later requires your Social Security number or other government identification, we will request it only after you retain the firm, only when necessary, and through a secure method. Please never send it by email.
How Long We Keep Information
We keep personal information only as long as needed for the purposes in this policy and to meet our legal and professional obligations.
Client files are kept for five years after a matter closes, under our record retention policy.
Inquiries from people who do not retain the firm are kept for five years so we can document conflict checks, then securely deleted.
When information is no longer needed, we delete or destroy it securely.
Cookies, Analytics, and Do Not Track
Our website is hosted on Squarespace, which uses cookies needed for the site to function. We also use Squarespace Analytics and Google Analytics to understand how visitors use the site, such as which pages are viewed. This information is reported to us in aggregate and is not used to identify you.
Your choices. When you first visit our site, a banner lets you accept or decline non-essential cookies. You can also block cookies in your browser settings or use the Google Analytics Opt-out Browser Add-on.
Spam protection. Our contact page uses Google reCAPTCHA to prevent spam. reCAPTCHA collects device and browser information and sends it to Google for analysis. Its use is subject to Google's Privacy Policy and Terms of Service.
Advertising. We do not use advertising pixels, and we do not allow third parties to collect information about your online activities over time and across other websites for advertising purposes.
Do Not Track. Some browsers send "Do Not Track" signals. Because there is no common standard for these signals, our website does not currently respond to them.
Children's Information
Our website and intake forms are intended for adults. We do not knowingly collect personal information directly from children under 13.
Many of our matters involve children. Information about a child is provided by a parent, guardian, or other authorized adult, and we handle it with the same confidentiality and care as all other information. If you believe a child has submitted information to us directly, please contact us and we will delete it.
Your Choices
You may contact us at any time to:
Review or correct the personal information we hold about you.
Request deletion of your information. We may need to keep some information to meet legal or professional obligations, such as conflict-check records or a client file.
Stop non-essential messages. You can unsubscribe from non-essential emails, or reply STOP to any text message from us. Message and data rates may apply. We will still send messages needed for your matter or appointment.
California residents: We do not share personal information with third parties for their own direct marketing purposes.
To make a request, use the contact information below. We may need to verify your identity before acting on it.
Changes to This Policy and Contact Us
We may update this policy from time to time. When we do, we will post the revised version on this page and update the effective date above. If we make significant changes, we will also post a notice on our website.
If you have questions about this policy or how we handle your information, please contact us:
Ambika Law, PC
3334 E. Coast Hwy #446
Corona del Mar, CA 92625
949-478-4101
amanda@ambikalaw.com